Re-encrypting a Word document and changing who can see protected content

ℹ️ After you have opened a Confidencial-protected document and viewed the encrypted content, you can re-encrypt the content. These instructions cover how to re-encrypt for the original recipients and how to re-encrypt for a different group of recipients.

• Re-encrypting a Word document for the original recipients

• Re-encrypting a Word document for a new group of recipients

Re-encrypting a Word document for the original recipients

1. Open the Confidencial task pane if it is not open already and log in if necessary
2. Click Re-encrypt Before Saving in the Confidencial task pane

   
3. Save the document

✅ This will protect all content in the document for the original group of recipients

ℹ️ If the document was in the protected state (encrypted content not visible) during the last time you saved the document, you can also close the document without saving. This will leave the document in the protected state with the original recipients intact. However, it is best practice to click Re-encrypt Before Saving and re-save the document to guarantee that the document is saved in the protected state.

⚠️ If you save and share the document before clicking Re-encrypt Before Saving, all decrypted contents in the document will be visible to anyone who gains access to and opens the document.

Re-encrypting a Word document for a new group of recipients

Changing who can see a protected part of a Word document

1. Open the Confidencial task pane if it is not open already and log in if necessary
2. Remove encryption from the content for which you want to change the recipients

   1. If the document is using whole-document encryption, click Remove All Encryption in the Confidencial task pane

      
   2. If the document is using selective encryption (only parts of the document are encrypted), for each part that you want to encrypt for a different group of recipients, select the part, then click Remove Selected Encryption in the Confidencial task pane

      

      Click on the Decrypted content control on either side of a part to select it

      

      Remove Selected Encryption is found under the Edit tab of the Confidencial task pane

3. With Confidencial protection removed from the necessary parts of the document, you can now re-encrypt the content for a new group of recipients

   1. If you are using whole-document encryption, select the recipients you want to encrypt for in the Confidencial task pane and click Encrypt Document

      

      ✅ This will re-encrypt the entire document for the new group of recipients and put the document in the protected state. The document can now be safely distributed.

      
   2. If you are encrypting only parts of the document, one-at-a-time select each part of the document you want to encrypt, select the recipients you want to encrypt for in the Confidencial task pane, and click Encrypt Selection

      

      ✅ This will re-encrypt the parts for the new group of recipients and put the document in the protected state. The document can now be safely distributed.